Human Resorces Assistant

Title: Human Resources Assistant
FLSA Status: Non-Exempt
Reports To: Human Resources Manager

Summary of Position:
The Human Resources assistant is primarily responsible for keying weekly payroll and employee information changes in ADP in a timely and accurate manner; maintaining the personnel files of our employees. This position is also responsible for various clerical functions including typing, answering telephones, issuing reports, and
maintaining databases.
Essential Duties:

Provides general employment information and appropriate forms to applicants or employees, ensuring that when forms are submitted, they are completed thoroughly and accurately. Receives and responds to varied general questions from applicants, employees or managers, referring more difficult ones to a higher level Human Resources employee.
Sends, retrieves, and reviews results from background screening contractor. Determines whether or not applicant or employee meets eligibility requirements for employment. Discusses eligibility issues with applicant or employee.
Reviews forms and enters information in the Human Resources information system accurately and thoroughly.
Completes routine assignments independently. Detailed guidance is available for situations that deviate from established guidelines.
May verify employment dates and places supplied on job applications.
May develop general reports and information on human resources activities as requested.
Prepares and processes new hire forms and personnel actions.
Prepares and maintains payroll in a weekly basis.
Assists in the completion and maintenance of personnel files.
Responds to incoming phone calls and takes messages in the absence of management personnel.
Handles sensitive and confidential information with discretion and diplomacy.
Performs other duties as assigned.

Minimum Job Requirements:

o High school diploma or equivalent certification required.
o Two years of clerical experience or an equivalent combination of clerical, payroll, and human resources experience required.
o Working knowledge of Human Resources activities highly desirable.
o Working knowledge of business English, good grammar and spelling skills, and ability to develop correspondence, reports and operational directives required.
o Ability to work with computers and the necessary software applications used by the department.

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